To make sure emails from important contacts stand out and do not go unnoticed, you can set up a rule that makes the email appear in a specific color or a specific size and type of font.

The last screen allows you to specify a name for the rule, and set up some rule options, including one to “Turn on this rule” immediately. If you want to run the rule immediately on messages already in the inbox, select the “Run this rule now on messages already in ‘Inbox’”. Review the rule description under “Step 3” and click “Finish” when you’re done. Now, when I receive an email from Whitson, a desktop alert displays on the Windows desktop. Note that this is different from the “New Mail Alerts” dialog box–instead, it’s a native Windows notification.

Tip: For a fast way to turn off this rule on a per-message basis, see the next section, 'Use a category to turn off the automatic Cc on a per-message basis.' Use a category to turn off the automatic Cc on a per-message basis If you want the flexibility to turn your new automatic Cc rule off on a single-message basis without going to the Rules and Alerts dialog box, you can use the category feature in Office Outlook 2007 together with the rule. Edit the rule you created earlier so that if you add a specified category to the message, the Cc rule does not send a copy to anyone automatically. • In Mail, on the Tools menu, click Rules and Alerts. • On the E-mail Rules tab, click the rule you created earlier, click Change Rule, and then click Edit Rule Settings.

See screenshot above: 3. In the Rules Wizard, please click the Apply rule on messages I send option, and then click the Next button. See screenshot below: 4.

Later during the day, you complete the batch process again, and stay atop the email crest. Rules Second in the categorical organization section are your Rules and Action Folders. We all have folders. You’ll have them for clients, topics, and personal emails. Maybe even a few person-specific folders, so you don’t miss an email from your boss. Important to maintaining the flow from your inbox to these folders are “rules.” These are small if/is logic statements Outlook will periodically runk while the program is open, automatically moving any emails with matching criteria to their newly designated home. For instance, I receive emails from my parents and sisters, who obviously use different email addresses.

Just make sure the 'and stop processing more rules' appears at the bottom and that this rule is close the top (if not at the top.) Processing External Mail with an Outlook Rule This one is a little tricky, so be careful. There's no good 'comes from outside my company' rule built into Outlook, so you can make one like this. 'Apply this rule after the message arrives where my name is in the To or Cc box and with @ in the sender's address move it to the Inbox - External folder except with ' yourcompany.com' in the sender's address stop processing more rules.' Tricky and composite, but works nicely. Now all emails that are from OUTSIDE go into a single folder. Of course if you are a member of external mailing lists, etc, you might want exclusions here, or more likely a separate Outlook rule for that mailing list that is higher in the list of rules.

Flags Flags act as a priority system. As your emails arrive, you can assign them a priority level, automatically adding them to a dynamic to-do list you curate as you work. Priorities range from Today through to No Date, with an option for Custom flags. You can also use Add Reminder to set a timed notification. Access the dynamic list by clicking Follow Up on the Menu tab.

Right-click the account name, and select Data File Properties. At the bottom of the properties panel should be an option to Upgrade to Color Categories. Depending on the size of your existing inbox, this could take some time, but once completed you’ll have access to the full range of color categories. If you are desperate for color categories using an IMAP account, you can use an Automatic Formatting system to change incoming message colors and fonts based upon their sender, subject, and recipients, and we’ll explore that in more detail in a follow up article.

How to change the Blind Carbon Copy rule in Outlook You can edit the existing Automatic BCC rule if necessary: • Open Auto BCC by clicking its icon in Outlook 2016 - 2010 or going to the Main menu -> Tools -> Auto BCC/CC in Outlook 2007. • Select the BCC rule you need in the list and click the Change rule button in the toolbar. You can also double-click it in the Rules List area and you will see the Rule settings dialog box: • Make the necessary changes to the rule name and the BCC rule settings and click Ok to save changes. How to use the Search, Address Book, and Advanced Find options You can use the standard Outlook Search, Address Book and Advanced Find options to quickly find and select the e-mail address of the rule CC or BCC recipient.

OST files have been repaired. Have also posted question on O365 forum, and they directed me here. The link shows some of the things i have attempted to solve the problem.

• • • • • • • Online Spam Filters These days it’s more likely that the ‘cloud’ or online spam filter at your mail host has stopped an incoming message before it reaches Outlook. Most mail hosts have a spam filter which checks email before it gets to your online Inbox. ‘Spam’ messages are usually deleted with no notice to you. Sometimes the ‘spam’ is moved to an online ‘Junk Email’ folder (Gmail has a ‘Spam’ folder that you can check) but it’s more common for the presumed spam emails to be deleted without a trace. These online filters don’t have the ‘Safe Senders’ and ‘Safe Recipients’ options available in Outlook’s spam filter. All you can do is ask the sender to try again, preferably with a CC to an alternative mail account you control.

Always auto cc myself with Rules function in Outlook. Launch your outlook, and make sure that you are in the mail fold. Then click Home > Rules > Manage Rules & Alerts. See screenshot: 2. And thin in the opening Rules and Alerts dialog box, please click New Rule button on the E-mail Rules tab.

In Outlook 2010 and 2013, click File, Options, Trust Center. Click the Trust Center Settings button then Macro Settings. Select the bottom option for Low security. In Outlook 2007, look on the Tools menu for Trust Center, then Macro Security.

• Click Next on the first two steps of the Rules Wizard until you see Are there any exceptions? • Under Step 1: Select exception(s) (if necessary), select the except if assigned to category category check box. • Under Step 2: Edit the rule description (click an underlined value), click category. • In the Color Categories dialog box, click New. • In the Add New Category dialog box, in the Name box, type No Auto Cc. You can also assign a keyboard shortcut that can be used to quickly apply this category to a message. To do this, click an option in the Shortcut Key list.

Click Kutools > CC / BCC > Enable Auto CC / BCC, see screenshot: 2. In the Auto CC / BCC Manager dialog box, click New button, see screenshot below: 3. Now in the opening Auto CC / BCC dialog box, please (See screenshot above): (1) Name the Cc rule in the Rule Name box; (2) Click the Recipient button. And then add contacts you will automatically cc to into the Cc filed of Select Names dialog box. (3) Check the All outing e-mail option and click the OK button.

When you are finished, click OK. The confirmation window will let you mark a box to run the rule on messages in the current folder, which is handy for taking care of a bulk of messages to which the rule applies.

Here you should be able to navigate to Categorize > All Categories, which will open a current list of active categories. Now you can edit the colors, names, and shortcut keys as you see fit. If you already have a POP3 account, but cannot use color categories, it may be you need to turn them on. Locate the email address in the sidebar.

Important Notes: • The order of Rules in Outlook matters for this system, as does the final 'stop processing other rules' step. Without that, you may get duplicate emails. • If you're using a mobile phone (iPhone or Windows Mobile) make sure that you've set your phone to Sync Mail from these new folders, otherwise you might miss a meeting invite that never went through your inbox. Hope someone finds this useful.

If you have a message open, you will see Rules at the top when you are on the Message tab. When you click Rules, you have quick options for the currently-displayed message to Always Move emails from that sender or sent specifically to you, to a certain folder. How do i remove hyper links in excel. You also have options to Create a Rule or Manage Rules & Alerts. Outlook.com If you are Rolling out now to all Outlook.com users are four new features intended to make your email life a lot easier: advanced rules for sorting, an undo feature, in-line replies, and improved chat function., you will click the gear icon on the top right and then select Manage Rules. On the next screen you will see a list of active rules. How Can Rules Be Added and Created? Outlook 2016 This is where the real magic begins.

• After, in any Office application go to the Help menu and choose Check for Updates to launch the AutoUpdate app. Let AutoUpdate install updates and then restart your Mac. If you use Antidote or Silverlight, there is a problem with these apps causing Office to crash if either is not up to date. Update Antidote and Silverlight if you have these products on your Mac.